Credit Goods Received - File - Post Summary to Jobs Costed

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Credit Goods Received - File - Post Summary to Jobs Costed

Using the Credit Goods Received program in MDS, Micronet can post returned items and credit notes to the Micronet Job Costing (MJC) system jobs in two ways:

returning line items – this is the normal way a supplier credit note would be processed, i.e. add all the line items being returned and post them to the job(s) as required. In MJC, each item returned would appear posted against the job when you do job reports and inquiries.
returning supplier credit notes only – supplier credit notes can be posted directly to a job without the associated line items. For example, you might create a credit note for 20 different light components and fittings but only want the final credit to be shown on the job rather than all the returned lines. When a credit note only is processed to a job, Micronet posts via a non-inventory item with the description defaulting to the supplier ID and the credit note number as shown in the Job Transaction Processing screen below:

Example of the details MDS sends to MJC for a Credit Only type of supplier return

The NINV line above provides an example of the details MDS sends to MJC for a credit only type of supplier return.

Use this option if you only want a summary of the credit note to be posted to your jobs in the Micronet Job Costing (MJC) system, rather than all the individual line items being returned. This option allows you to dissect the credit across the relevant jobs.

To post the batch as a summary to MJC jobs:

Process the credit goods received batch to completion stage.

Refer to "Credit Goods Received Overview" for the steps involved.

Select FILE | POST SUMMARY TO JOBS COSTED.

If the amount being credited does not equal the total of the line items entered (i.e. the Balance Amount does not equal the Receipt Amount), Micronet displays a warning asking you to confirm that you want to proceed.

Select Yes to continue because you are not entering any line items.

If you have not entered a credit note number or amount, Micronet displays another warning.

Select Yes to continue, or No to enter the credit note number or amount.

Technical Tip

2.8 Feature

If the item has already been included on a job in MJC, or it has been sold to a customer and included on an invoice (after which the customer has returned it to the store), processing the credit goods received batch may cause stock of the item to go negative. In this case, Micronet displays a warning that it cannot continue to process the credit goods received batch.

Select the Details button to display more information about the problem.

Select Ok to clear this message, then Okagain to clear the first message. Micronet redisplays the Credit Goods Received screen where you should save your batch. Before you can post the batch, you will need to either remove the item from the job in MJC or, if the item was allocated to an invoice, create a credit note for that invoice.

Micronet displays the Dissection Receipt to Jobs screen.

Select the Add button.

Micronet displays the Add Dissection Receipt to Jobs screen so that the total invoice amount can be distributed (dissected) across the relevant jobs.

Complete the following fields:

	Field	Value
	Item Number	Enter or select a suitable non-inventory item ID for this transaction. Micronet defaults the description of the item to being SUP:xxxxxxx, INV:xxxxxxxx on the Job Transaction Processing screen.
	Job Number	Enter or select the job to be posted against.
	Stage Number	Enter or select the job stage to be posted against.
	Cost	Enter the amount of the credit note to be posted against this job/stage combination.
	Notional Cost	The notional cost is an optional cost base for the Charge Amount in the next field to be marked up from. For instance, an item that costs you $100 may have a trade price of $120. In this case, you might like to markup from the $120 to derive the job charge amount.
	Charge Amount	This defaults to the Notional Cost x the Job Markup (if applicable). You can edit this figure accordingly.
	Cost Centre	Select the cost centre for this posting. Normally, materials post to Cost Centre 1.

Select the Accept button.

If you have not dissected the full amount, Micronet redisplays the Add Dissection Receipt to Jobs screen.

Repeat the previous steps to dissect the full invoice amount across jobs.

When you have finished dissecting the invoice across jobs, select the Cancel button.

Micronet redisplays the Dissection Receipt to Jobs screen.

Select PROCEED.

Micronet processes the batch, and posts the details to both your MJC jobs and to the Micronet Creditors Ledger. It then redisplays the Credit Goods Received screen.